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GE Centricity Business Tips and Tricks
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Patrick Paulson
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Enterprise Task Manager (ETM) is a tasking system that makes working a patient’s account as easy as following step-by-step instructions. Currently claims edits, rejections, insurance follow-up, payer processing and reimbursement auditing can all be worked from ETM. And word on the street is TES is soon to come, making ETM a one-stop-shop for working an account.
ETM makes working the patient’s account an easy process by giving instruction lists and links for each task to be worked. Instruction links are used to move users around the system and to areas outside the system – such as payer website links - that complete the task. Because creating instructions is such an important part of setting up ETM Tasks, I've included some tips and tricks that I find helpful. Hopefully you'll enjoy setting up ETM as much as I do!
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- Instructions are HTML based. Find a good HTML editing "cheat sheet" resource on the internet, such as webmonkey and experiment with customizing your instruction code. Simple tags that control font and colors, table information and hyperlinks can really make the instruction easier to follow for the end user.
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Pulling information from dictionaries really saves time on maintenance. For example, instead of adding a payer website to an instruction hyperlink – add it to the FSC dictionary and set your link to pull that field in the dictionary. That ensures that when the dictionary is updated the instructions are current as well.
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Instructions follow the task until it is completed. When the instruction is built, it should have guidelines for the primary user, but also contain necessary instruction for any possible user. Let’s suppose a task goes to a coder to work, but the coder needs to reassign it to insurance follow-up for a FSC question. The instructions needed by the insurance follow-up person also should be taken into consideration.
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A key note when building instruction links to other applications on the user’s computer is to make sure that the application is loaded in the same location for all ETM users. For example, if an application link is used to open a document and the user has the document located in a different directory – that link will not work.
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Keeping instructions generic in wording allows them to be applied to multiple tasks, thus making the instructions dictionary more manageable and universal.
To learn more about Global Works ETM services, contact Erin Waters at 802-846-2550, x515, or email:
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Partnership News
Situation
When it came to determining accurate reimbursement for medical claims, Medical College of
Wisconsin (MCW) had little confidence it was being paid exactly what it was owed. “We didn’t know
if we were getting paid appropriately because of the complexity of the payor payment policies in
conjunction with contract terms,” said Marion Livingstone, executive director of clinical practices
services, Medical College of Wisconsin. In 2000, the group began exploring possible ways to tackle
this challenge, and first turned to an in-house solution for tracking payor contract compliance.
While this method did help MCW to flag some potential payment variances, it did not provide the
functionality the group needed to achieve the level of financial performance it desired. In particular,
the program — which relied on fee schedules loaded by the practice — lacked the sophistication
required to value a claim based on the numerous variables and payment policies stipulated in a payor
contract. “There wasn’t any logic based on things like modifiers or specialty-specific rates,” Livingstone
said. The process was also inefficient and often caused staff members to research more claims
than necessary.
Challenge
In 2003, MCW began looking for a new solution that would not only further automate the process
of monitoring payor contract performance, but would also provide a more efficient means to file
appeals and track the group’s success. It also wanted to partner with a vendor that had experience in
the physician group practice market, specifically one with a track record of success with other academic
practice plans. One of MCW’s main criteria was finding a system that would provide intuitive and
easy-to-use reporting tools for all staff members. “We wanted something comprehensive that would
not create a lot of unnecessary work for our staff,” Livingstone said.
Solution
After a thorough search, MCW selected MPV because “it became clear that MPV had the unique
combination of technology and services that could get things accomplished in the time frame
desired with the bulk of our business,” Livingstone said. In particular, MCW wanted to take
advantage of MPV’s expert contract definition and modeling services, which would allow the group’s
billing and contracting staff to determine accurate payment for medical claims based on a complex
mix of payment variables, fee schedules and policies. MCW also liked the fact that MPV Phynance
is delivered as a Web-based application, which minimizes the time and expense associated with
implementing and maintaining the system.
As a result of this automation, staff members are able to monitor many more payments than it could in the
past. “It is a much better process,” Livingstone said. “The majority of payments flow through Phynance.”
While MCW’s main focus is on identifying contractual underpayments and tracking appeals, it also
uses the reporting capabilities available in Phynance to monitor individual contract performance.
Additionally, when a new contract is renewed, MCW utilizes Phynance to ensure it is being reimbursed
in accordance with the latest contract terms. “In the past, we did not have a mechanism in place to track
payor performance, so we might not have noticed these issues until eight or nine months down the
road,” Livingstone said. “Now we know right away.”
Results
By partnering with MPV, MCW has been able to effectively maximize the value of its payor contracts.
Additional benefits include:
- Recovery of $950,000 in 12 months
- Increased productivity for billing and contracting staff
- Ability to more accurately value medical claims according to complex contract terms
In addition, MCW has been able to strengthen its relationships with payors because appeals now
point to specific payment methodology. “MPV does a great job of explaining the reasons why an
underpayment exists and why it is a variance. When we tell our payors we’ve been underpaid, we are
confident,” Livingstone said.
In the future, MCW plans to further expand its use of the contract analysis module to help the group
assess the implications of new contracts. “We are beginning to use the tool during our negotiations with
payors, especially when it comes to modeling proposed terms and their financial impact by
department,” Livingstone said.
MPV adds $950,000 in one year
Medical College of Wisconsin, July 2005 – June 2006
Recoveries from successful appeals $950,000
About MPV and Global Works
Global Works and MPV formed a strategic
partnership in 2000. Global Works provides the
MPV client base with the MPV Interface for practice
management systems and the client side
consulting services to assist clients in their
implementation and use of the MPV Phynance
solution. For more information about MPV Phynance, visit: www.mpv.com
For more information on Global Works Integration technology send an email to:
or go to Global Works Interface Framework.
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Allscripts Services Update
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Global Works Consultants have received training on TouchWorks V11 and participated in early adopter installations and are ready to assist clients making the move to V11. The following are service packages designed to ease the upgrade transition and provide the additional value to the upgrade process.
For more information on our Allscripts Services, click here or contact Erin Waters: .
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Upgrade Readiness Assessment - Designed for clients who are scheduled for their V11 upgrade
Upgrade Potential Assessment - Designed for clients who are considering a V11 upgrade
V11 Training Packages
- Project Team Training
- Best Practice Workflow Training
- End-User Training
- Custom Training Materials
V11 Implementation Services
- Workflow redesign
- Basic level build and Order/Result build
- CareGuide template consulting
- Note build consulting and assistance
V11 Deployment Services - Go-Live support, Post Go-Live support and Help Desk staffing
V11 Technical Services - Assistance with upgrade, WCR and issue management
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Company News
Global Works clinical, technical and business services continue to experience strong growth. We've expanded our professional services and client management teams and we're happy to welcome:
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Denise Green-Hudson, NR-CMA joined Global Works in June 2007. She has over 13 years of experience working with several medical specialty groups and possesses vast knowledge of all aspects of the practice, including office management and administration. Denise is a Nationally Registered Certified Medical Assistant, has a BS in Healthcare Administration and holds certifications in Project Management and CPR Instructor-Training. She is also a Medical Assistant Advisory Board member for Keiser University. Over the last 8 years, Denise worked for a large pediatric practice in Florida, where she was heavily involved in all phases of the design and implementation of GE’s Centricity-EMR. Denise lives in Florida with her husband of 10 years and 16 year-old daughter. In her spare time, she enjoys taking care of the family pets (2 dogs, 1 cat and a pot-bellied pig).
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James (Jim) Traub joined Global Works Systems in June 2007. His 15 years of IT experience includes publishing, telecommunications, retail and healthcare related software systems. In the ten years of working for software development firms, Jim held positions such as technical support, software systems implementation, hardware installation, project lead and training. Jim has also worked for GE Healthcare as a Level Two Centricity PM Technical Support team member for three years. While working for GE he also completed an MBA with a concentration in IT Management at Walden University. Most recently, Jim was a member of the 20 person project team responsible for the successful data center migration of Baylor Healthcare's EMR systems to an EDS data center hosting solution. Jim currently resides in Dallas with his wife Rehnuma.
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Kevin Dunbar joined Global Works Systems in June 2007. He has 14 years of software implementation experience and spent the last 5 of those years working in Healthcare IT. Kevin's knowledge of EMR software consists of certifications from Misys Healthcare Systems, Allscripts and NextGen. He has successfully implemented EMR systems in mid-sized physician practices, served as EMR Project Manager for a 55 doctor, multi-specialty clinic in Salt Lake City, Utah and has been instrumental helping other clinics throughout the western US adopt EMR systems. Kevin currently resides in West Jordan, Utah with his wife and three young sons.
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Robin Sharp joined Global Works in May 2007. She has worked in the healthcare industry for approximately 13 years. She is skilled as an analyst with GE Centricity (IDX Flowcast) has spent many years using the system at different levels. Her training began as a claims processor, then advanced to a supervisory capacity handling reporting, management and training. She completed the circle applying her skills to the role of analyst. Robin is also certified in Cadence (scheduling) through EPIC for their 2006 and Spring 2007 releases. Robin enjoys doing small home improvement projects and spending time with her family.
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Patrick Paulson started with Global Works Professional Services team in June of 2007. He worked with University of Minnesota Physicians as part of a team to implement and support Flowcast. He headed up the development of ETM (Enterprise Task Manager), TES, and PCS applications as well as working with DBMS reporting, FDL support, and claim logic support over his years of service. His hobbies are playing guitar, running, biking, basketball, and being a self-proclaimed computer geek.
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Laurene Edge has worked in healthcare for many years in various capacities, and has experience with multiple healthcare practice management systems. Her background includes extensive time working on systems implementations. As a Manager at University of Minnesota Eye Clinic, Laurene was involved with the IDX practice management implementation. She's implemented GE Centricity (IDX Flowcast) – Sched, Reg, VM, HPA and BAR. Her responsibilities have included: system configuration, physician schedules, and dictionary maintenance. Most recently, she held the position of IS Site Manager, managing staff consisting of business analysts, clinical analysts, and LAN analysts and her most recent implementations include EPIC practice management and Epicare. Laurene lives in northern Minnesota with her husband and 2 cats.
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Software Solution Highlights
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Solution Update: One Look Expands beyond MS Exchange - Looking for Development Partners for Lotus Notes and Novell GroupWise
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Global Works One Look currently integrates MD schedules from GE Centricity with departmental and personal schedules in Exchange/Outlook. Global Works is extending the One Look product to additional groupware platforms including Novell GroupWise and Lotus Notes. Global Works is seeking development partners for this new release. If you are interested in participating in this development project, please contact Erin Waters,
for more information.
Check out some of the comments from existing clients!
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“We were having difficulties getting the docs to use the Patient Keeper on the PDA (for charge entry) but now that they can see appointments and Sched data, they are much more enthusiastic about using PDAs." – Global Works One Look Client
"They’re loving it!! One Look is being rolled out to more docs every day..." - Global Works One Look Client
"The best system that I’ve seen in terms of making doctors happy. I put it on their desktop...I love watching it populate their calendar." – Global Works One Look Client
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Global Works Patient Statement System Pays for Itself at University of Utah Health Sciences Center
(reprinted from 2003 Newsletter)
The University of Utah Health Sciences Center was receiving 8000 calls a month from patients wanting to discuss their statements. Says Karen
Wilson, Director of Patient Financial Services, "Statements have always been a source of complaint from our patients. We had made as many modifications as possible without doing a complete overhaul, but our volume of calls indicated that we needed a clearer statement."The quest for a vendor and product began, and ul-timately, Global Works’ Patient Statement System (PSS) was chosen. "Global Works offered us more say in the statement design, such as what we wanted to include and suppress on our statements," notes UUHSC System Analyst Brenda Densley. "We also liked that PSS is already integrated with IDX and that Global Works people know IDX products well."
Return on Investment
Eight months later, PSS has paid for itself with a drop of $10,000 a month in production costs and a five percent increase in patient payments.
Several factors contribute to the lowered production costs. With the statement redesign, Billing Services is now sending out fewer information-only statements,combining the info-only and regular statement files. Patients are also paying on earlier statements, necessitating fewer successive statements. As a result, UUHS has been able to reduce its volume of monthly statements by 30,000, or about twenty percent.
Click here to read the rest of the case study!
Click here to see sample of one of Utah's statements!
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Enterprise Security View (ESV) Helps Clients Migrate to the Web
Global Works developed Global Works Enterprise Security View as a reporting platform and compliance tool to help clients better manage user security configuration and access to patient information. In deploying the product at client sites, Global Works has found that ESV can provide significant additional benefits to clients during their migration to the Centricity Framework.
For clients planning to migrate users to the web, Global Works recommends a phased implementation of ESV to achieve maximum benefit from the product.
In Phase One, the focus will be on User Configuration and Management, beginning with analysis of the existing security configuration. Upon completion of this analysis and the design of the new user roles and rights, the Security Configuration Toolkit will be used to create or update Security Plus users and create Web Framework users and their workplaces. The use of these ESV components assures a complete and consistent design of user privileges and saves many hours of manual effort in configuration.
In Phase Two, with security configuration now in maintenance mode, the focus changes to analysis and monitoring of events. The ESV data model facilitates comprehensive reporting on data access events, by use role, by individual or by patient. This will satisfy the need of IT to proactively verify the appropriateness of user role definitions, HR to inquire about individual employee behavior and the Compliance Office to respond to a patient’s request regarding PHI access. Phase Two may also include the expansion of the view of Configuration and Events data sets beyond Centricity to include EHR, Active Directory and other enterprise applications.
ESV provides both short term benefits during web deployment and the long term value in its comprehensive reporting on user configuration and events.
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Global Works Data Exchange Continues to Offer a Comprehensive GE Centricity Data Model
Offering additional modules and advanced data modeling to facilitate our clients' Business Intelligence environments. Make sure you have the most current and comprehensive data available to achieve success with your BI environment.
Check out the Modules available for Data Exchange:
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| Billing and Accounts Receivable (BAR)
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Reimbursement Analysis
- Charges, Payments and Rejections
- Payer Contracts
- Fee Schedules
- Case Management
- Open Referrals
- RVUs
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| Scheduling (SCHED)
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Access and Productivity Analysis
- Patient Appointments
- Provider Schedules
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| Transaction Editing System (TES)
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Coding and Error Analysis
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| Paperless Collection System (PCS)
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Workflow Analysis
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| Managed Care Application (MCA)
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Risk Analysis
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| Enterprise Security View (ESV)
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Security Analysis
- User Configuration
- User Events
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Allscripts Client Experience 2007
Chicago, IL - August 1-3
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Don't miss our presentation:
"IMPLEMENTATION PARTNERSHIP - HOW EXPERTISE AND PREPAREDNESS MADE ONE CLIENT ACHIEVE EARLY SUCCESS"
presented by Sherri Atchley
"St Vincent’s Healthcare, a member of Ascension Health, implemented TouchWorks EHR for their Family Practice Residency Clinic during the summer and fall of 2006. Deemed a highly successful project by all involved, this session will focus on success factors for an Allscripts TouchWorks implementation or upgrade using the St Vincent’s project as a guideline. St Vincent’s effort to prepare for transition to an EHR and Global Works extensive experience assisting clients with their implementations enabled the team to deliver on time and on budget."
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Stop by Global Works' Booth #4 to Preview One Look!
Talk to Global Works About Our v11 Services and Enter to Win an iPod Nano!
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GEHC User Summit
Boston, MA - August 27-30
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Don't miss our presentation:
"CENTRICITY BUSINESS SOLUTIONS ADVANCED WEB DEPLOYMENT – DEPLOYMENT AND TRAINING PLANNING"
presented by Shely O'Laughlin
"This session will focus on success factors for an Advanced Web deployment. It is based on experiences with Advanced Web deployments at two organizations; a physician practice management site and a pediatric medical center. Both organizations are leveraging the technology of Centricity Business Advanced Web and core Centricity Business Solutions."
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Stop by Global Works' Booth #315 to Preview Our Array of Software Products and Enter to Win an iPod Nano!
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